- Chair/Director: Chairs/Directors are responsible for providing leadership and oversight for assessment of each undergraduate degree program. Among other responsibilities, the chair/director is responsible for the development and resourcing of a sustainable assessment plan; involving faculty and a committee structure appropriate to their department/school; using results in decision-making; and communicating with other campuses (where applicable). The chair/director also ensures infrastructure so assessment data and documents are regularly archived, with appropriate data stewardship and access to appropriate faculty members on all campuses. The chair/director is also responsible for ensuring that an annual program assessment report is submitted to ACE (and reviewing and approving the report prior to submission).
- Faculty Assessment Coordinator: Each program should have a faculty assessment coordinator (typically appointed by the chair/director) who implements the program’s assessment plan, coordinates assessment efforts with broad faculty participation, and prepares the annual program assessment report for chair/director approval.
- Faculty: Faculty who teach participate in assessment activities, which may include collecting or scoring student work for program learning outcomes achievement, norming on a rubric, interpreting assessment results, and participating in committee or faculty meetings about program assessment.
- Dean/Associate Dean: Deans/Associate deans provide overall leadership and oversight of program assessment in the college.
- Office of Assessment for Curricular Effectiveness (ACE): ACE supports undergraduate degree programs on assessment of student learning, see Our Services for more details.
For more about assessment roles and responsibilities related to undergraduate degree program assessment, see ACE’s Quick Guide to Suggested Roles and Responsibilities (PDF) and Section 11 of WSU’s Educational Policies and Procedures Manual (PDF).
Each degree program and/or college is responsible for maintaining an assessment archive for their annual program assessment reports, assessment plans, and other assessment materials (e.g. rubrics, measures/tools, data, results, findings). Programs are responsible for acting as data stewards for their assessment data, results, and documents. ACE keeps copies of annual program assessment reports for undergraduate degree programs but generally does not store other assessment documents or program assessment results.
ACE maintains an Undergraduate Program Assessment Report SharePoint Archive (log-in required) of annual program assessment reports submitted by undergraduate degree programs, along with annual WSU-wide and college summaries of degree program assessment, dating back to 2010 for NWCCU accreditation and WSU college and university leadership.
ACE supports undergraduate degree programs on assessment of student learning. See Our Services for more details. ACE also offers assessment mini-grants on a rolling basis to help support undergraduate academic programs working to improve assessment of student learning. Additionally, most colleges have assessment committees that provide support for program and college-level assessment efforts.
The ACE website contains resources and toolkits, including quick guides, templates, and samples, on a variety of topics (such as student learning outcomes, curriculum maps, assignment design, assessment plans, assessment measures and data, use of assessment, and assessment archives.
Our website also provides information and stories about strong assessment work done by WSU undergraduate programs. Our Celebration of Assessment Excellence webpage provides information about programs and assessment practices recognized in past years. We also publish WSU Assessment Spotlights that describe some of the many ways that program assessment is being used to advance and improve the undergraduate academic experience at WSU.
ACE staff are also available to discuss a program’s assessment goals and help find resources and samples specific to each program’s needs.
Usually, no. Program assessment, like classroom assessment, is excluded from Institutional Review Board (IRB) review because it does not meet the definition of research. The Code of Federal Regulations found at 45 CFR 46.102(d) defines research in part as, “a systematic investigation, including research development, testing and evaluation, designed to develop or contribute to generalizable knowledge.” Assessment for use by faculty and programs for the purpose of improvement does not meet this definition.
Provided all personally identifiable information is removed and the results are used for internal university purposes, programs that collect student work for the purpose of program assessment do not need student consent. Note, however, if a person or program plans to disseminate or publish results beyond program improvement or accreditation purposes, then IRB review may be required. Please contact WSU’s IRB with questions.