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Office of Assessment for Curricular Effectiveness Division of Academic Engagement and Student Achievement

Writing Your Annual Program Assessment Report

WSU undergraduate degree programs are responsible for reporting annually on program-level assessment, submitting a report to ACE. ACE provides an annual program assessment report form for programs to use (see timeline below). ACE is available to answer questions and help assessment coordinators complete the report; contact us for additional information.

New for 2020 Reporting

New Timeframe for Undergraduate Program Assessment Reports

Based on thorough discussion with the Liaison Council for Undergraduate Assessment, Vice Provost for Academic Engagement and Student Achievement Mary Wack, and the Office of Assessment for Curricular Effectiveness (formerly the Office of Assessment of Teaching and Learning), annual undergraduate program assessment reporting has shifted to a calendar year cycle.

Note: Programs were not asked to submit a 2020 report in June 2020; instead 2020 reports will be submitted during the new reporting window, Jan – Feb 2021, as described below. ACE is available to work with individual programs to transition smoothly and address concerns.

2020 Annual Reporting Timeline

  • Undergraduate programs will prepare an annual report about assessment conducted during Jan 1 – Dec 31, 2020 (calendar year): anytime in Nov 2020 – Feb 2021
    • Programs can use ACE’s report planning sheet (emailed to Assessment Coordinators by Nov 1) and meet with ACE to discuss questions
  • Undergraduate programs will submit the annual report to ACE using the Qualtrics form: anytime in Jan – Feb 2021
    • Qualtrics links will be emailed to Assessment Coordinators prior to Jan 1
  • Program Assessment Coordinators (or another assessment contact) will need to be available to answer questions as ACE reviews the reports (e.g., clarifying responses, missing information, etc.): until March 31, 2021
  • ACE will provide a PDF copy of the finalized report to Assessment Coordinators: in April 2021
  • ACE will prepare WSU-wide and college summaries of annual assessment reports: in Summer 2021
  • ACE will meet with University and College leadership about summaries: in Aug – Sept 2021

Benefits of New Timeframe

  • Reporting better aligns with nine-month faculty appointments, faculty committee availability, and other service responsibilities by faculty.
  • Reporting occurs within the bounds of the academic year and as part of the department’s regular work of teaching, and of curricular oversight & improvement. This underscores the need to factor assessment work (of which preparing the annual report is a small part) into workload and to recognize it in annual review, as provided in the faculty manual.
  • Reporting aligns with the flow in many departments where faculty conduct assessment in spring and then in fall meet to interpret data and use in making decisions in the new AY.

Previous Timeframe: 2019 Program Assessment Reports

  • Scope of Reports: June 1, 2018 – May 31, 2019 (aligned with Academic Year)
  • Reports Due: June 1, 2019 (could submit in mid-April – May)

Additional Information for 2020

Thresholds for Annual Program Assessment Reporting

As in 2019, thresholds for annual program assessment reporting will modify the reporting process in small undergraduate programs:

1. Threshold for Reporting about Assessment on a Particular Campus for Multi-Campus Programs

Multi-campus undergraduate degree programs with fewer than six senior certified majors on a particular campus (using spring census records in OBIEE) will not be required to report on assessment for that particular campus. Programs will still be required to submit a regular annual report and include any campus with six or more senior majors. For questions about specific programs or degrees, contact us.

2. Threshold for Reporting about Assessment for a Degree Program Overall

Undergraduate degree programs with fewer than six senior certified majors for the degree overall (using spring census records in OBIEE) will fall below the threshold for submitting the regular annual program assessment report and will file an alternative short briefing to ACE instead. For questions about specific programs or degrees, contact us.

These thresholds are intended to recognize that — while faculty are expected to assess student learning and use results to improve their degree program (and programs should include students and faculty from each campus in their assessment activities to the extent possible) — small numbers of senior majors may impact a program’s ability to meet all expectations for program assessment each year, or, in a given year, may warrant a deeper focus in one area than another. Thus, for these small programs, the annual ebb and flow of their assessment activities will not be tallied in the college or university summaries of annual program reports prepared by ACE. The college and university summaries will include a list of programs not meeting the thresholds for that year. 

This policy has been approved by the Vice Provost for Academic Engagement and Student Achievement and is intended to support the time faculty spend reporting for their program and the information needed for a meaningful summary of program assessment activities and results for leadership at WSU.

Senior Major Achievement of Program Learning Outcomes

As in 2019, the 2020 report will include a brief section on senior major achievement of program-level student learning outcomes:

  • As highlighted in the 3-7-19 memo from Vice Provost’s Wack & Austin to chairs/directors, senior achievement summary information provides a useful overview of student learning achievement for WSU (helping programs demonstrate academic strengths, as well as set priorities for improvement) and also supports WSU’s strategic planning and mission fulfillment for University Accreditation.

Brief Descriptions of Program Size

As in 2019, ACE will be providing each program with a brief description of program size, to help provide context for annual program assessment reports:

  • This description will include number of degrees conferred over the past three fiscal years and number of spring certified majors (seniors and overall) using OBIEE records. Numbers will be disaggregated by campus, as applicable.
  • This information will be provided to programs via email along with the annual report planning sheet, and will also be included in the Qualtrics report form. Note: ACE is providing this information based on data available in WSU’s student data warehouse. Programs/assessment coordinators will not need to do anything to obtain this information.