AI Tools and Prompts to Support Program Assessment Activities

Prompt Description

This prompt is intended to provide feedback on existing program-level SLOs to help program faculty ensure that the SLOs are aligned with disciplinary expectations, readiness for careers/continuing education, and tailored to the program’s context.

Output Generated

Feedback on existing program-level SLOs with concrete suggestions and supporting details, intended to support faculty review and discussion

Information You’ll Provide

• The current program-level SLOs for the degree program
• A brief description of the degree program (e.g., the mission/purpose, available concentrations/options, the kinds of culminating experiences or projects graduating students should be able to do, what students in the program should learn to be successful in the field with a bachelor’s degree, etc.)
• A brief description of what students typically do after they graduate (e.g., representative entry-level job titles, key employers who often recruit graduates, relevant graduate programs, etc.)
• Learning goals or standards stated by relevant disciplinary associations or professional accreditors (optional)
• Relevant feedback from employers, an advisory board, or recent graduates/students (optional)
• Note: Where available, feel free to copy and paste this information from departmental websites, handbooks, reports, etc. into Copilot when prompted.

Prompt Text and Instructions

Open the Program SLO Feedback Prompt Text (DOCX) and enter all of the provided text into a new WSU Copilot Chat, i.e., select all (ctrl+A), copy (ctrl+C), and paste (ctrl+V). The prompt workflow will ask you to answer a few questions about the program and then provide output with feedback on the existing program-level SLOs with concrete suggestions and supporting details, intended to support faculty review and discussion. Note: The output can be copied and pasted from the Copilot Chat window into a document to facilitate sharing and editing, but care should be taken to ensure the content and any citations/sources are appropriately transferred.

Prompt Description

This prompt is intended to help program faculty develop new program-level SLOs that are aligned with disciplinary expectations, readiness for careers/continuing education, and tailored to the program’s context.

Output Generated

A set of 5-7 draft program-level SLOs with supporting details, intended to support faculty review and discussion

Information You’ll Provide

• A brief description of the degree program (e.g., the mission/purpose, available concentrations/options, the kinds of culminating experiences or projects graduating students should be able to do, what students in the program should learn to be successful in the field with a bachelor’s degree, etc.)
• A brief description of what students typically do after they graduate (e.g., representative entry-level job titles, key employers who often recruit graduates, relevant graduate programs, etc.)
• Learning goals or standards stated by relevant disciplinary associations or professional accreditors (optional)
• Relevant feedback from employers, an advisory board, or recent graduates/students (optional)
• Note: Where available, feel free to copy and paste this information from departmental websites, handbooks, reports, proposals, etc. into Copilot when prompted.

Prompt Text and Instructions

Open the Program SLO Development Prompt Text (DOCX) and enter all of the provided text into a new WSU Copilot Chat, i.e., select all (ctrl+A), copy (ctrl+C), and paste (ctrl+V). The prompt workflow will ask you to answer a few questions about the program and then provide a set of draft program-level SLOs with supporting details, intended to support faculty review and discussion. Note: The output can be copied and pasted from the Copilot Chat window into a document to facilitate sharing and editing, but care should be taken to ensure the content and any citations/sources are appropriately transferred.

Prompt Description

This prompt is intended to help program faculty review course materials to determine the alignment between courses and program-level student learning outcomes to support the development or updating of the program’s curriculum map.

Output Generated

A draft alignment describing the relationship between a course and the program-level SLOs, to review with relevant faculty/instructors and revise/refine

Information You’ll Provide

• The current program-level SLOs for the degree program
• Course syllabi for required/key courses for the degree program/major. Note: It is important that all course syllabi include course-level SLOs as outlined in WSU’s required syllabus elements.
• The key assignment prompts for these courses (optional)

Prompt Text and Instructions

Open the Curriculum Mapping: Course and Program SLO Alignment Prompt Text (DOCX) and enter all of the provided text into a new WSU Copilot Chat, i.e., select all (ctrl+A), copy (ctrl+C), and paste (ctrl+V). The prompt workflow will ask you to provide your program-level SLOs, as well as course materials to review, and then provide a draft alignment describing the relationship between the course and the program-level SLOs, to review with relevant faculty/instructors and revise/refine. Note: The output can be copied and pasted from the Copilot Chat window into a document to facilitate sharing and editing, but care should be taken to ensure the content is appropriately transferred.

Additional Instructions

• This prompt is intended to review one course at a time. You may repeat the prompt, as needed, to review additional courses.
• Once the draft alignment has been reviewed/discussed, the alignment can be entered into ACE’s Curriculum Map Template (XLXS) to examine the curriculum as a whole.

Prompt Description

This prompt is intended to provide feedback on an existing program assessment plan to help program faculty ensure that the plan articulates a complete, practical, and sustainable process and timeline for conducting program assessment activities, including collecting, analyzing, and using program assessment data.

Output Generated

Feedback on an existing program assessment plan with concrete suggestions and supporting details, intended to support faculty review and discussion

Information You’ll Provide

• The current program assessment plan for the degree program
• A copy of the program’s annual undergraduate program assessment report (or alternative briefing) submitted to ACE last year, if available

Prompt Text and Instructions

Open the Program Assessment Plan Feedback Prompt Text (DOCX) and enter all of the provided text into a new WSU Copilot Chat, i.e., select all (ctrl+A), copy (ctrl+C), and paste (ctrl+V). The prompt workflow will ask you to answer a few questions about the program and then provide output with feedback on the existing program assessment plan with concrete suggestions and supporting details, intended to support faculty review and discussion. Note: The output can be copied and pasted from the Copilot Chat window into a document to facilitate sharing and editing, but care should be taken to ensure the content and any citations/sources are appropriately transferred.

Prompt Description

This prompt is intended to help program faculty develop a new program assessment plan that articulates a process and timeline for conducting program assessment activities, including collecting, analyzing, and using program assessment data.

Output Generated

A draft program assessment plan with supporting details, intended to support faculty review and discussion

Information You’ll Provide

• A copy of the program’s annual undergraduate program assessment report (or alternative briefing) submitted to ACE last year, if available

OR

• A brief description of the degree program (e.g., the available concentrations/options, campuses offering this degree, the culminating experiences or projects students complete, etc.)
• The current program-level SLOs for the degree program
• A brief description of key faculty positions or committees involved in curriculum and/or assessment in the department/school/program (e.g., undergraduate studies director or committee, assessment committee, etc.)
• A brief description of any major program events or meetings where assessment activities or results are (or could be) discussed (e.g., a fall retreat, monthly faculty meetings, etc.)
• A brief description of the program’s general assessment framework or approach to measuring program learning outcomes (e.g., two measures serve as the basis for program assessment for this degree – direct measure: rubric evaluation of student coursework by capstone instructors; indirect measure: senior exit survey) (optional)
• Note: Where available, feel free to copy and paste this information from departmental websites, handbooks, reports, proposals, etc. into Copilot when prompted.

Prompt Text and Instructions

Open the Program Assessment Plan Development Prompt Text (DOCX) and enter all of the provided text into a new WSU Copilot Chat, i.e., select all (ctrl+A), copy (ctrl+C), and paste (ctrl+V). The prompt workflow will ask you to answer a few questions about the program and then provide a draft program assessment plan with supporting details, intended to support faculty review and discussion. Note: The output can be copied and pasted from the Copilot Chat window into a document to facilitate sharing and editing, but care should be taken to ensure the content and any citations/sources are appropriately transferred.

Prompt Description

This prompt is intended to help program faculty analyze open-ended survey responses (e.g., from a senior exit survey or other survey) for program-level assessment.

Output Generated

A summary of patterns and themes, with representative quotes, from open-ended survey responses for a single survey question, intended to support faculty review, discussion, and program-level reflection

Information You’ll Provide

• A brief description of the survey context (e.g., a senior exit survey completed by English majors about the student experience)
• The wording of the survey question (e.g., In what ways do you think that your experience as an English major will help you achieve your career goals?)
• The survey responses for this question. You can copy and paste responses directly into the chat window. Alternatively, if you run into character limit issues, you can upload an Excel file with the survey responses (being sure to specify which column the responses are in). Note: If you choose to upload an Excel file, it is important that the data are clean and organized in a logical format that can be easily understood and analyzed (i.e., each column should represent an individual survey question, with descriptive headings in row 1, and each row should represent data for an individual survey respondent). See ACE’s Quick Guide to Organizing Assessment Data for Analysis (PDF) for more information.

Prompt Text and Instructions

Open the Open-Ended Survey Response Analysis Prompt Text (DOCX) and enter all of the provided text into a new WSU Copilot Chat, i.e., select all (ctrl+A), copy (ctrl+C), and paste (ctrl+V). The prompt workflow will ask you to answer a few questions about the survey responses and then provide a summary of common themes with representative quotes, intended to support faculty review, discussion, and program-level reflection. Note: The output can be copied and pasted from the Copilot Chat window into a document to facilitate sharing and editing, but care should be taken to ensure the content is appropriately transferred.

Prompt Description

This prompt is intended to help program faculty analyze focus group notes or transcripts for program-level assessment.

Output Generated

A summary of patterns and themes, with representative comments, from focus group notes or transcripts, intended to support faculty review, discussion, and program-level reflection

Information You’ll Provide

• A brief description of the focus group context (e.g., a focus group with 10 senior History majors about their experience in the major)
• The written focus group notes or transcript. You can copy and paste the notes or transcript directly into the chat window. Alternatively, if you run into character limit issues, you can upload a document with the notes/transcript. Note: The focus group notes/transcript should be clean and organized in a logical format that can be easily understood and analyzed (e.g., a structured format that includes each focus group question and the associated responses).

Prompt Text and Instructions

Open the Focus Group Note/Transcript Analysis Prompt Text (DOCX) and enter all of the provided text into a new WSU Copilot Chat, i.e., select all (ctrl+A), copy (ctrl+C), and paste (ctrl+V). The prompt workflow will ask you to answer a few questions about the focus group and then provide a summary of common themes with representative comments, intended to support faculty review, discussion, and program-level reflection. Note: The output can be copied and pasted from the Copilot Chat window into a document to facilitate sharing and editing, but care should be taken to ensure the content is appropriately transferred.

Description

Zoom’s AI Companion allows a meeting host to initiate an AI-generated summary of their meeting, which can be used to document conversations around program assessment data/findings, decision-making, and action planning.

Output Generated

Depending on the meeting host’s settings, an email with a meeting summary to review and edit for accuracy

Instructions

Available to all WSU faculty and staff, Zoom AI Companion features are disabled by default and can be enabled via the WSU Zoom web portal. See the WSU ITS announcement for more information.

Prompt Description

This prompt is intended to help program assessment coordinators draft a narrative description of ONE example that illustrates the cycle of how the program used assessment of a specific program-level SLO to inform a decision/action as part of Section A. Part 6.B. of their 2025 Annual Program Assessment Report. For programs that have not yet used assessment of a specific program-level SLO to inform a decision/action, the draft narrative will illustrate where the program is in the assessment cycle for a specific program-level SLO and next steps.

Output Generated

A draft narrative describing ONE example that illustrates the program’s progress through the assessment cycle for a specific program-level SLO, to review and revise/refine

Information You’ll Provide

• A brief description of any faculty discussion or review of program assessment data/findings (direct and/or indirect) that took place in 2025
• A brief description of any resulting decisions/actions or interventions (e.g., decisions to change assignments, courses, instruction, faculty/TA development, or assessment processes, decisions to continue current effective curriculum or assessment processes, etc.)
• A brief description of the direct and/or indirect assessment measure(s) collected and which program SLO was assessed, including:
  • how the measure(s) were collected (e.g. the type of measure and process)
  • when the measure(s) were collected (e.g. specific semesters)
  • the number of students and faculty included in the assessment measure(s), where possible

OR

• A copy of any relevant data summaries, results/findings, reports, presentations, and/or meeting agendas/notes related to direct and/or indirect assessment of your program-level SLOs, if available

Prompt Text and Instructions

Open the 2025 Annual Reporting Section A. Part 6.B. Program SLO Assessment Cycle Narrative Development Prompt Text (DOCX) and enter all of the provided text into a new WSU Copilot Chat, i.e., select all (ctrl+A), copy (ctrl+C), and paste (ctrl+V). The prompt workflow will ask you to answer a few questions and then provide a draft narrative describing one example that illustrates the program’s progress through the assessment cycle for a specific program-level SLO, to review and revise/refine. Note: The output can be copied and pasted from the Copilot Chat window into a document to facilitate sharing and editing, but care should be taken to ensure the content is appropriately transferred.

Prompt Description

This prompt is intended to help program assessment coordinators draft a narrative description of the direct measure(s) near the end of the curriculum that indicated the level of program SLO achievement by majors as part of Section B. of their 2025 Annual Program Assessment Report.

Output Generated

A draft narrative describing the direct measure(s) near the end of the curriculum that indicated the level of program SLO achievement by majors, to review and revise/refine

Information You’ll Provide

• A brief description of the direct assessment measure(s) near the end of the curriculum that indicated the level of SLO achievement by majors and which program SLOs were assessed, including:
  • how the measure(s) were collected (e.g. the type of direct measure and process)
  • when the measure(s) were collected (e.g. specific semesters)
  • how program faculty reviewed the data
  • how the data provided adequate representation of your students

OR

• A copy of any relevant data summaries, results/findings, reports, or presentations, if available

Prompt Text and Instructions

Open the 2025 Annual Reporting Section B. Program SLO Achievement: Direct Measure Narrative Development Prompt Text (DOCX) and enter all of the provided text into a new WSU Copilot Chat, i.e., select all (ctrl+A), copy (ctrl+C), and paste (ctrl+V). The prompt workflow will ask you about your direct measure(s) and then provide a draft narrative describing the direct measure(s) near the end of the curriculum that indicated the level of program SLO achievement by majors, to review and revise/refine. Note: The output can be copied and pasted from the Copilot Chat window into a document to facilitate sharing and editing, but care should be taken to ensure the content is appropriately transferred.

Prompt Description

This prompt is intended to help program assessment coordinators determine the relationship between the achievement of their program-level SLOs and the achievement of the WSU Undergraduate Learning Goals as part of Section B. of their 2025 Annual Program Assessment Report.

Output Generated

A draft alignment describing the relationship between program-level SLOs and the WSU Undergraduate Learning Goals, to review and revise/refine

Information You’ll Provide

• A list of the program-level SLOs where student achievement near the end of the curriculum met or exceeded program faculty expectations

Prompt Text and Instructions

Open the 2025 Annual Reporting Section B. Program SLO Achievement: WSU Undergraduate Learning Goal Alignment Prompt Text (DOCX) and enter all of the provided text into a new WSU Copilot Chat, i.e., select all (ctrl+A), copy (ctrl+C), and paste (ctrl+V). The prompt workflow will ask you about your program SLOs and then provide a draft alignment describing the relationship between your program-level SLOs and the WSU Undergraduate Learning Goals, to review and revise/refine. Note: The output can be copied and pasted from the Copilot Chat window into a document to facilitate sharing and editing, but care should be taken to ensure the content is appropriately transferred.